By-Laws

1. Membership

Section 1

a.  Open Members:
All women are included in this category, without exception.

b. Performing Members:
These may be soloists, or players in choral, chamber and/or orchestral ensembles, who have successfully passed the audition requirements. Additional musicians who are not members of WMC may be invited to play for one season without audition at the discretion of the appropriate Committee Chairs. To become a performing member of WMC, an audition would then be required. Additional musicians may be hired to participate in choral, chamber and/or orchestral ensembles with or without audition at the discretion of the appropriate Committee Chairs. Performing members are required to perform at least once a year on their assigned program date or dates. Performing members who no longer wish to be given a program assignment may request inactive status (IA) in written form through the program chairman and the vice president.

c. Others:
Composers, educators, and musicologists must submit evidence of experience and/or recognized proficiency and accomplishment to the appointed auditions facilitator (Program Committee Chair).

d. Student Members:
Women students age 18 – 27 may join WMC as soloists or players in chamber and orchestral ensembles after successfully passing the appropriate audition requirements.

e. Out-of-Town Members:
Those living outside of Franklin County and its surrounding counties who qualify under any of the above categories.

f. Honorary Members:
This honor may be conferred upon those who have rendered meritorious service in the field of music.

g. The Board of Trustees will determine the annual dues for the above categories.

Section 2

a. Resignation:
A member may resign at any time when all current financial obligations have been met.

b. Reinstatement:
A member may be reinstated upon payment of current annual dues. If a performing member is being reinstated after more than a three-year absence, she must re-audition if she wishes to regain performer status.

c. Leave of Absence:
The WMC Board of Trustees may grant a hiatus for a maximum of two consecutive years to a performing member. After more than two years an audition or reclassification will be necessary.

II. Audition Requirements

Section 1

a. The WMC Program Committee shall act as the audition committee for those applying for performance status in the organization.

b. General regulations and musical requirements for auditions: shall be published in the yearbook.

Section 2

a. Additional musicians: Who are not members of WMC may be invited to play for one season without audition at the discretion of the appropriate committee chairs. To become a performing member of WMC, an audition would then be required.

b. Paid musicians: May be hired to participate in choral, chamber and/or orchestral ensembles at the discretion of the appropriate committee chairs and the Board of Trustees.

c. The Cantilena Concerts Committee: May draw on professional level musicians from inside and outside the organization for their public concerts. No specific audition will be required.

III. Finance

Section 1

a. Fiscal Year: The fiscal year shall be from June 1 to May 31 inclusive.

Section 2

a. Dues: Members shall pay annual dues, as specified by the Board of Trustees, in order to fund the purposes and work of the organization; the amount shall be stated in the yearbook.

b. Dues are payable: by June 15. If they are not received by August 1, the member’s name shall not appear in the yearbook and performance privileges shall be suspended until dues are paid.

c. Delinquent Dues: The Board of Trustees will review delinquent dues. Expiration of membership occurs if dues have not been received by October 1.

Reinstatement of membership requires payment of the current year’s dues.

d. For fifty-year Members: Dues are optional.

e. Honorary Members: Pay no dues.

f. New Members: Those who join WMC after January 1 will pay 50% of the annual dues for the current year.

Section 3

a. Scholarship Fund: This is a Board restricted fund, the principal and income of which is to help finance awards and expenses for two separate student competitions:

1) The WMC Scholarship provides cash awards to support advanced musical study in a variety of disciplines to qualified college music majors to age 27;

2) The YAC (Young Artists’ String Competition) provides cash awards to students of strings ages 8 to 16.

Gifts, memorials, bequests and funds from other sources may augment the fund. Management of the Scholarship Fund shall be vested in the Board of Trustees. The Outreach Committee shall administer rules and regulations of the Scholarship Fund with the approval of the Board of Trustees.

Section 4

a. Bequests: shall be used as directed.

Section 5

a. The expenditure from other funds: shall be directed by the Board of Trustees.

Section 6

a. Financial support of organizations: other than those with which WMC is officially affiliated must be approved by a majority vote of the Trustees, at a regularly scheduled meeting of the Board of Trustees.

IV. Duties of Officers

Section 1

a. The President presides at: all meetings of both the Trustees and the general membership and performs all other duties as required by the office.

b. The Vice-President presides: in the absence or disability of the President and assists in tasks as assigned by the President.

c. The Secretary: keeps minutes of all meetings. These are to be filed in triplicate: one to be filed with the Secretary, another with the President, and the third with the WMC archive in the Ohio Historical Society. The Secretary handles all correspondence as assigned by the Trustees, and performs all other duties as required by the office.

d. The Treasurer: receives and disburses all monies due the corporation, submits books for an annual audit, performs all other duties as required by the office.

Section 2

a. If the office of President is vacated: the Vice-President will succeed and serve the remainder of the President’s term.

Section 3

a. The Board of Trustees: is made up of the Executive Committee, Chairs of the standing Committees, and other designated members. Proxy voting shall be permitted at Board meetings. The President of the Board shall be notified of the proxy prior to the Board Meeting. The presence of such proxy will be counted towards the required number for a quorum and as such, a proxy may vote on any and all issues coming before the Board.

b. The Statutory Agent for the Corporation: shall be the Treasurer or an appointed substitute.

V. Elections

Section 1

a. The Nominating Committee: shall consist of the four members of the Board of Trustees who are retiring and the immediate past President, who will serve as Chair of the committee. This committee will form immediately after the October meeting of the Board of Trustees.

b. The number of vacancies expected for the upcoming year: will be verified by the Chair of the Nominating Committee. The Committee will then prepare a slate for the approval of the Board at their January meeting.

c. The slate of candidates: will be made known to the membership through a newsletter or other mailing, postmarked at least three weeks prior to the election.

d. Other candidates: may be nominated: on the written petition of ten members, such petition having been filed with the Nominating Committee at least two weeks before the election meeting.

e. Consent to serve, if elected: shall be secured from all nominees.

f. Elections shall be held: at a March or April Musical Explorations concert, ballots being prepared by the Secretary. The slate shall be elected by a two-thirds majority of members present. The President shall appoint tellers to count the votes.

VI. Terms of Office

Section 1

a. Trustees: will be elected to serve one two-year term of office on the Board.

b. The Board of Trustees will elect all officers: who will serve a total of two years in that elected office. The outgoing or continuing President will chair the first Board meeting of a new term for the purpose of electing officers.

c. Each Board member: is expected to serve as an officer with prescribed duties and/or as Chair or member of a Committee that performs ongoing functions.

d. A minimum of eight monthly meetings: shall take place with the Board of Trustees, from September through May, at a time and place to be determined by the Executive Committee (as described in ARTICLE V of the WMC Constitution).

The Executive Committee shall transact any necessary business during June, July, and August.

e. Any Board member who is absent: for three of the eight annual scheduled meetings, shall be notified in writing by the Secretary. After the fourth absence, an automatic resignation from the office will be considered to have occurred.

The Executive Committee will then appoint another person to fill the unexpired term.

f. A Trustee could be eligible: for a second two-year term in either the same or another Board position.

g. Upon acceptance of a Trustee’s unexpired term: the new Trustee shall assume tenure of the predecessor.

h. No mo re than two consecutive terms: may be served by a Trustee, whether appointed or elected.

VII. Public Concerts

Section 1 Chamber Concerts

a. Cantilena Concerts: a division of WMC, shall present performances of soloists and chamber ensembles drawn from professional musicians in and outside of

Columbus. Qualified WMC members may participate in these concerts when approved by the Cantilena Concerts Committee. The budget for the upcoming fiscal year must be submitted to the Treasurer by May 1 of the current fiscal year.

b. The Huntington Concerts: are open to WMC performers who have fulfilled the necessary audition requirements. A non-member may perform in these concerts with the approval of the Program Committee for one concert only. The budget for the upcoming fiscal year must be submitted to the Treasurer by May 1 of the current fiscal year.

c. Smaller groups: such as Divertimenti, Amalia Consort and Columbus Cellos, which perform under the WMC umbrella, shall abide by WMC audition rules concerning public concerts.

d. Concerts by sponsored artists: other than WMC members, or any other events, may be held to further promote the organization, at the discretion of the Board of Trustees.

e. The String Sinfonia ensembles or other ensembles, when active: Participation in these groups is open to players who have fulfilled the audition requirements

(See under II).

f. Musicians outside of WMC: may be invited and/or hired, with the approval of the Board of Trustees and the appropriate Committee, to augment an ensemble, in order to fulfill the personnel necessary for a high quality performance. No gender restrictions shall apply to the hiring. The budget for the hiring of adjunct performers for the upcoming year shall be submitted to the Treasurer by May 1 of the current fiscal year.

VIII. In-house Concerts (not public)

Section 1 Member Musicales

a. A minimum of four Member Musicales per year: shall be held annually, divided between day and evening times. The purpose of these concerts is to add to the musical knowledge and repertoire of WMC members and their guests, to meet socially and to hear any necessary business of the Corporation.

b. All active members: may be called upon to serve or perform in some capacity at the Member Musicales concerts.

c. Performances of non-members: in an assisting capacity may be allowed with the approval of the Program Committee.

IX. Committees

Section 1.

a. Committees: designated by the Board of Trustees, carry out the programs of WMC. These Committees shall be listed in the WMC Yearbook. With the exception of the Nominating Committee, the President shall appoint the Chairs of all Committees who in turn will assist the President in selecting the members to serve on each Committee.

b. Monthly Reports from all Committee Chairs: shall be prepared in triplicate for

Board meetings; one copy to be filed with the Secretary, one to be given to the President, and one to be retained by the Chair of each Committee, to be filed in the Committee Chair’s job description notebook.

c. Final annual reports from all Committee Chairs that summarize the business of the year, shall be prepared in triplicate; one copy to be filed with the Secretary at the annual meeting in May, one to be given to the President, and one to be retained by the Chair of each Committee, to be filed in the Committee Chair’s job description notebook.

d. The President: shall be an ex-officio member of all committees except the Nominating Committee.

Section 2.

Ad hoc Committees: shall function as deemed advisable by the Board of Trustees. The President shall make necessary appointments.

X. Amendments

a. These by-laws may be amended or repealed: by a three-fourths majority of the active members of the corporation present at any regular meeting, or by three-fourths of the active members present at a meeting called for the purpose, provided written notice of the proposed amendment has been given to every active member at least one week in advance.

b. Amendments shall become effective: on a date as designated. Dates of all amendments must be noted.

XI. Procedure

Section 1

a. The rules: contained in Roberts Rules of Order, Revised, and the laws for nonprofit corporations in Ohio shall govern WMC in all cases to which they are applicable and in which they are not inconsistent with these by-laws or the Special Rules of Order of WMC.

Section 2

a. A quorum: for the transaction of business at any regular or special business meeting of the corporation shall be seven members.

Section 3

a. All business meetings: of the corporation shall be ordered as follows, unless altered by a majority. The reading of Minutes, Officers’ and Committee Chairs’ Reports; Unfinished Business and New Business.

By-laws amended April 17, 1999; September 12, 2000; March 18, 2003; March 20, 2004; June 20, 2006, July 31, 2007 and March 11, 2008. November 11, 2008; March 17, 2009, May 29, 2009, August 22, 2009.